Contractor Selection, Health & Safety & Monitoring Policy

Policy Statement

The Company has a duty to ensure that all contractors carrying out construction, maintenance or cleaning work on site do so safely and without risk to themselves and the companies employees and others who they may come across on site or during the work being carried out.

Guidelines for Selection of Contractors

  1. Contractors carry out many projects and tasks on behalf of the Company
  2. The Company is responsible for ensuring, so far as is reasonably practicabal the health, safety and welfare of those carrying out such work and all those affected by the work.
  3. All contractors should be assessed for competency by the Managing Director before entering into a contract or placing an order. Contractors should be requested to provide the following:
    • Copy of the contractor’s Health & Safety Policy Statement. Organisational chart showing health & safety responsibilities within the contractor’s company
    • Contractor’s method statement and safe systems of work for the work being carried out
    • Nominated contractor’s health & safety contact detailing experience and qualifications.
    • Details of health & safety training provided for operational employees
    • Accident figures for the last three years indicating total employees, fatalities and reportable accidents. Accidents to be expressed per 100,000 hours
    • Details of any prosecutions, enforcement or improvement notices for breaches of health & safety legislation over the last three years
    • Details of how the company ensures competence and resourcing of their sub-contractors with regard to the management of Health, Safety and Welfare
    • Detailed work method statements/safe systems of work specifically
  4. It is acceptable for contractors to provide this information at the commencement of a contract, providing the details are reviewed at times of change and at periods not exceeding one year to ensure they are still valid
  5. Small and one-off contractors may not have documented procedures. In these cases a decision should be made as to their competence in conjunction with the Managing Director, taking account of the type of work and associated risks
  6. Contractors should be advised of all significant hazards or any other factors that are associated with the works they have been contracted to carry out including all Company health & safety standards and permits to work
  7. Contractors should be advised of the means of access and egress from the site and action to be taken in the event of an emergency
  8. The Managing Director or the person responsible for the work shall be responsible for ensuring that the work is monitored to ensure that health & safety standards are maintained
  9. Contractors who consistently fail to maintain adequate health & safety performance should be reported to the Managing Director so that a review of their continued use can be carried out

M C Naylor,

Managing Director