Purchasing Policy

Aims of the Policy

This policy aims to provide a framework within which goods and services are purchased to give the best value for money to the company. This strategy will also include considerations such the environmental impact and health and safety considerations of different suppliers, using alternative products and services and any ethical considerations of using a given supplier, product or service. By using this policy as a basis for purchasing products and services the company aims to reduce costs, improve it’s environmental record, improve the management of health and safety and make purchasing decisions in a responsible and ethical manner.

General Considerations

Whenever a purchase order is raised, the following points should be considered:

  • Be clear about the purpose for which the product or service is required. Don’t over or under specify
  • Be fully aware of the quality standards to be met and the deadlines for delivery
  • Ensure that Health and Safety standards are not compromised in any way
  • Ensure that environmental issues are taken into account
  • Ensure that the price to be paid is the right one. It is important to take into account long term or "full-life" costs and not just the purchase price. Reliability, quality and fitness for purpose are also vital in ensuring value for money - not just the cheapest
  • Consider the ethical implications of placing the order with a specific supplier

Health and Safety Considerations

If the product or service being purchased is covered by any health and safety instruction, ensure the product or service complies with the requirements of the instruction. In particular the following must be adhered to:

  • All tools and equipment should be CE marked. If a supplier cannot offer a CE marked product consider finding a supplier who can
  • The following products are not to be purchased:
    • Chloroflourocarbons (CFCs) or similar ozone depleting chemicals
    • All timber or timber products (including virgin paper) which do not have Forest Stewardship Council (FSC) trademarks or equivalent
    • Non re-cycled paper unless FSC approved
    • Products containing any form of asbestos
    • Paint containing lead
  • The following products should only be used if a better alternative is unavailable:
    • Chloroflourocarbons (CFCs) or similar ozone depleting chemicals
    • All timber or timber products (including virgin paper) which do not have Forest Stewardship Council (FSC) trademarks or equivalent
    • Non re-cycled paper unless FSC approved
    • Products containing any form of asbestos
    • Paint containing lead
  • The following products should only be used if a better alternative is unavailable:
    • Chloroflourocarbons (CFCs) or similar ozone depleting chemicals
    • All timber or timber products (including virgin paper) which do not have Forest Stewardship Council (FSC) trademarks or equivalent
    • Non re-cycled paper unless FSC approved
    • Products containing any form of asbestos
    • Paint containing lead
  • The following products should only be used if a better alternative is unavailable:
    • Chloroflourocarbons (CFCs) or similar ozone depleting chemicals
    • All timber or timber products (including virgin paper) which do not have Forest Stewardship Council (FSC) trademarks or equivalent
    • Non re-cycled paper unless FSC approved
    • Products containing any form of asbestos
    • Paint containing lead
  • Is there any Health and Safety Legislation or Statutory requirement to consider when purchasing the product or service

Environmental Considerations

When placing an order the following should be considered:

  • Has the supplier demonstrated a commitment to improving the environmental impact of it’s products or services
  • Has the supplier reduced the amount packaging on it’s products, or the enviromental impact of the packaging’s disposal
  • Is the packaging suitable for reuse by the company
  • What are the implications of a spillage of the product
  • Are there any special requirements for storing the product
  • What are the implications of disposing of the product after use
  • Is there any environmental legislation or statutory requirement that applies to the product, service or it’s use
  • Is there a supplier who is closer, who can offer the same product, so as to reduce the overall cost and/or the transport impact

Ethical Considerations

As far as possible suppliers should be used who can supply a suitable purchasing policy and comply with the following requirements:

  • They can demonstrate a commitment to improving the environmental impact of their products or services, in areas such as packaging, transport and energy efficiency.
  • They can supply products and services that fully comply with the company’s health and safety requirements and/or can work with the company to improve the effectiveness of their products or services with regards to their impact on the health and safety record of the company
  • They are aware of where their products or services originate from and that ethical sourcing guarantees such as Fairtrade are applied where appropriate
  • They can show that similar considerations of ethical sourcing are part of their purchasing policy
  • Their relationship with the company is conducted in an appropriate manner, and no inappropriate or illegal pressure or incentive is used to secure an order

Conclusion

The company realises that many of the requirements in this policy can conflict with each other. It is the responsibility of the person purchasing the product or service to weigh up the various policy objectives and come to a decision that gives the greatest benefit to the company. This may not be purely buying the cheapest goods or service. If conflicts occur which the individual employee feels they are unable to resolve, they should discuss this with the Managing Director.

M C Naylor,

Managing Director

Contacts

Mike Naylor, Managing Director, is the primary contact for all sales and technical enquiries. Please browse our website for more information about Durham Foundry and our ability to manufacture Engineering Castings, Architectural Castings, Decorative Castings and Bespoke Cast Iron Castings then contact us on 0114 249 4977 or e-mail us on castings@durhamfoundry.com.